A donation receipt is the written acknowledgment a donor needs to claim a charitable deduction. Enter your organization and EIN, the donor, and each gift — cash or goods — and say whether the donor got anything in return. The generator writes the required goods-or-services statement, works out the deductible amount for quid pro quo gifts, and prints a signed PDF. Add several gifts for a year-end giving statement.
For any single contribution of $250 or more, a US donor needs a written acknowledgment from the charity to claim a deduction (IRS Publication 1771). It must show the organization's name, the amount of a cash gift or a description (not a value) of a non-cash gift, and a statement of whether the organization provided any goods or services in return — and, if it did, a description and good-faith estimate of their value.
The donor must have it by the date they file their return (or the due date including extensions, if earlier), so most organizations send receipts promptly and a year-end statement in January. Including your EIN is not required, but it saves donors and their preparers a question.
When a donor pays more than $75 and gets something back — a gala dinner, a concert ticket, a gift basket — the organization must give a written disclosure that only the amount above the fair market value of what they received is deductible, with a good-faith estimate of that value. Tick "Yes" under goods or services and the receipt states both figures.
Token items of low value and intangible religious benefits are treated differently; religious organizations can say that only intangible religious benefits were provided.
For donated goods, describe them on the receipt but don't put a value on them: valuing a non-cash gift is the donor's job, and gifts over $500 mean the donor files Form 8283 (over $5,000 usually needs a qualified appraisal). Keep a copy of every receipt with your donor records.
Running an event? A sign-in sheet keeps the volunteer and attendee list, and a cash receipt covers payments that aren't donations, such as merchandise or raffle sales.
The IRS does not require a signature, but a signature from an authorized officer makes the acknowledgment more credible. The PDF has a signature line with the signer's name and title.
For any single contribution of $250 or more the donor needs a written acknowledgment to claim a deduction. Organizations must also give a written disclosure when a donor pays more than $75 and receives goods or services in return.
No. Describe non-cash gifts but leave the value to the donor; the receipt says so.
Yes. Add every gift from the year as a separate line; the PDF lists them by date with the cash total.
No. It follows IRS Publication 1771 for US organizations; check your state's rules and ask an accountant about anything unusual.
These templates do the same job as an editable document you can fill in again and again.