Record each business expense with its date, merchant, category, amount and payment method, flag the ones you believe are deductible, and export a PDF report or a CSV for your bookkeeping. Entries are saved in your own browser.
Record expenses when they happen, keep the receipt, and note the business purpose for anything that could look personal — meals, travel, vehicles. Whether an expense is deductible depends on tax rules and your circumstances; the flag here is a note for you and your accountant, not a tax determination.
Your expense log is also the starting point for a 13-week cash flow forecast: the regular bills you record here are the outflows that forecast needs.
Need to be paid back by an employer or client? Turn a trip's costs into an expense report with mileage, advances and approval lines. Vehicle repairs and servicing are easier to track — and to prove — in a vehicle maintenance log.
At year end, the totals feed your profit and loss, and the profit left in the business flows into retained earnings on the balance sheet.
Only in your browser on this device. Export a CSV regularly as a backup.
These templates do the same job as an editable document you can fill in again and again.
Excel and Google Sheets workbooks made by DixonAppStudio, the company behind this site.